Rules and Regulations

 

NAME

 

  1. The name of the club shall be " NORTHERN BOSTON TERRIER CLUB of ENGLAND".

 

OBJECTIVES

 

  1. The objectives of the Club are to:-

 

  • promote the breeding of Boston Terriers to the standard description.
  • encourage breeders, particularly novices, to not knowingly breed hereditary defects.
  • do all in its power to protect and advance in any ligitimate manner, the interests of the breed.

 

CONSTITUTION

 

  1. The Club shall consist of an unlimited number of ordinary members resident in the British Isles, Including Eire and the Channel Islands and of such overseas and honorary life members as the Committee shall from time to time determine. Only persons resident in the United Kingdom of Great Britain and Northern Ireland or the Channel Islands or Eire shall be eligible for election as ordinary members of the Club.

 

ADMISSION OF MEMBERS

 

  1. Admission of ordinary members and or honorary and overseas members shall be by election of the committee.

 

  1. Every candidate for admission as an ordinary member of the Club shall be proposed by one ordinary member of the Club and seconded by another ordinary member of the Club, both of whom shall be personally  acquainted with the candidate and shall vouch for his/her fitness for membership. . Proposals must be on the form provided by the Club and must be signed by the proposer and seconder. The candidate must also sign the said form giving all particulars required by the Club with an undertaking to be bound by the rules of the Club if elected.

 

  1. Any proposal and application for membership shall be included in the list of applications to be submitted to the next Committee Meeting at which any elections of members are to be dealt with, or within 28 days whichever is the sooner.
  2. A Proposer and seconder may withdraw at any time before a candidate is elected, if a proposer or Seconder has, before the candidate comes up for election, withdrawn or ceased to be a member, another ordinary member may sign the proposal form as proposer or seconder.

 

  1. The election of candidates shall be by the committee and no person shall be admitted to the membership of the Club until so elected. The Committee at every meeting shall consider all pending applications for membership of the Club and candidates who receive a majority of the votes of the members of the Committee present and voting shall be declared elected. When a meeting of the Committee is not likely to occur for some time, voting can take place by postal ballot sent out by the secretary.

 

  1. When the candidate has been accepted by the Committee the Honorary Secretary shall inform him/her that he/she has been accepted and sent a copy of the Clubs Rules and request payment of the first annual subscriptions.

 

  1. The Club must make a list of members and their addresses available for inspection if so requested by members of the Club or by the Kennel Club.

 

  1. To qualify for voting of any description only persons who have been paid up members for the previous 12 full months and whose subscriptions have been paid for the current year 28 days prior to the Annual General Meeting shall be eligible.

 

  1. When an elected candidate has paid his first annual subscription he/ she shall be a member of the Club and entitled to all the privileges of membership (apart from those set out in rule 11) and shall be deemed to have agreed to be bound by these rules, the Code of Ethics and all bye-laws made in accordance therewith.

 

  1. Until otherwise determined by the Ordinary Members in General Meeting, the annual subscriptions payable by members of the Club shall be:-

 

Single Member         £5

                        Partners and Joint Ordinary Members    £8.00

                     Junior Members (under 16yrs)       £1.00

 

If the first subscription payable by a member is not paid within one month from the date when notification of his/her election has been posted to him/her, the election of such member shall be void, unless he/she shall satisfy the committee that the delay in payment was due to absence from the United Kingdom or other sufficient cause.

 

  1. All annual subscriptions (except as regards the first subscription of a person who becomes a member during or after the month of November in any year) shall be payable on the first day of January in each year, to the Hon. Treasurer.

 

  1. The Hon. Secretary shall send to each ordinary member during the first two weeks of December a notice that his/her subscription will be due on 1st January and that only members whose subscription is paid 28 days prior to the Annual General Meeting will be eligible to take part in the ballot for election of the committee (see rule 11) and to receive an agenda 14 days prior to the AGM and take part in the AGM. Any person whose subscription is not paid by 1st April shall at the discretion of the committee cease to be a member of the Club. Any person who wishes to rejoin will have to be proposed and seconded as a new member.

 

HONORARY LIFE MEMBERS

 

  1. The Committee may invite, as honorary members for life, such persons as, by reason for their services to the Club or the objects thereof of their eminence whether as a dog breeder or otherwise, the committee shall desire to admit to honorary membership of the Club. Ordinary Members may send to the Hon. Sec. names suggested for invitation.

 

  1. Honorary members shall be entitled to all the benefits and privileges of membership except that they shall not be qualified to be officers or members of the Committee

 

OVERSEAS MEMBERS

 

  1. Persons not resident in the United Kingdom, Northern Ireland, the Channel Islands or Eire may on application to and at the discretion of the committee be admitted as overseas members of the Club, and any such members entitled to receive copies of all newsletters which the Club may publish after their admission, but they shall not have any right to have notice of or to attend or vote at any General Meeting of the Club, or participate in any ballot.

 

RESIGNATION AND REMOVAL OF MEMBERS

 

  1. Any member may resign his/her membership by giving to the Hon. Sec. notice in writing to that effect. Every such notice shall unless otherwise expressed be deemed to take effect as from the first day of January next.

 

EXPULSION OF MEMBERS

 

  1. Any member who shall be suspended under the Kennel Club Rule A42J(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42J(8) shall ipso facto cease to be a Member of the Club for the duration of the suspension and/or disqualification.

 

If the conduct of any Member shall, in the opinion of the committee of the Club be injurious or likely to be injurious to the character or interest of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.

 

Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by two thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, he/she shall thereupon cease for all purposes to be a Member of the Club except that he/ she may, within two calendar months from the date of such Meeting appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.

No person whilst an undischarged bankrupt may serve on the Committee or hold any other office or appointment within a Kennel Club registered society.

 

  1. Any person shall, upon ceasing to be a Member of the Club, forfeit all rights to and claims upon the Club and its property and funds.

 

MANAGEMENT OF THE CLUB

 

  1. The management of the Club shall be deputed to a Committee of 12 plus officers who shall be elected by postal ballot.

 

22(a) All officers and Committee shall have a vote except the Chairman who shall have the casting vote.

 

  1. At the A.G.M, in each year all of the Members of the Committee shall retire, but shall be eligible for re-election, without further nomination.

 

ELECTION OF OFFICERS AND COMMITTEE

 

  1. The President, Vice president, Chairman, Vice Chairman, Hon Secretary and Hon. Treasurer shall be elected by ballot as hereinafter provided and shall hold their offices until the following A.G.M.

 

The Chairman and Vice Chairman may not hold office for more than three successive years, unless re-nominated, seconded and re-elected. Nominations must be sent to Hon. Secretary, supported by the signature of one other Member at least 28 days prior to the Meeting.

 

The existing officers and Committee shall be eligible for re-election without nomination. If more than sufficient nominations to fill the vacancies occurring are received, voting papers shall be sent to each fully paid up Member, bearing the names of all the candidates and in the case of those seeking re-election, the number of meetings held and the attendances in the preceding year.

 

In all future elections of executive officers and committee members, CV’s provided by the candidates are sent to all eligible voters with voting papers. (AGM2016)

 

The voting papers to be returned to the scrutineer appointed by the Committee at least three days prior to the meeting in a special envelope, issued with the voting papers, and the results brought unopened to the A.G.M. In the case of equality of votes, the Chairman shall have the casting vote, or decide the manner in which the opinion of the members be taken.

 

CASUAL VACANCIES

 

  1. The Committee shall have power to appoint a member to fill any casual vacancy on the Committee until the next Annual General Meeting.

 

QUALIFICATION OF ELECTION OF OFFICERS AND COMMITTEE

 

  1. All officers and at least 7 of the 12 Committee Members must reside within the area south of the Scottish Boarder and North of a line across Leicester from East to West. All Officers and Committee Members must have been paid up members for the previous 12 months and subscriptions paid up for the current year 28 days prior to the Annual General Meeting.

 

PROCEEDINGS OF THE COMMITTEE

 

  1. The Committee shall meet at least two times a year for the purpose of dealing with any matters which fall within the powers or duties of the Committee. Notwithstanding the foregoing the Hon. Secretary may convene a meeting thereof whenever it shall be deemed necessary to do so. Seven Members of the committee shall form a quorum. Minutes shall be taken of all proceedings of the Committee.

 

  1. At any meeting of the Committee the Chairman or Vice-Chairman, or if they shall not be present at the time appointed for the meeting some member of the Committee selected by those present, shall take the chair, and in case of equal votes the Chairman of the meeting shall have the casting vote.

 

  1. A resolution in writing signed by two-thirds of the members of the Committee shall be valid and effectual as resolution passed at a meeting of the Committee duly called and constituted

 

The Hon Secretary shall have the power to deal with all the Clubs correspondence and in conjunction with the Chairman to deal with any matters which would normally be dealt with by the committee, but which require to be dealt with as a matter of urgency.

 

The Committee shall be exclusively entitled to make a list of Judges of Boston Terriers for the purpose of shows and exhibitions of the breed.

 

They shall also have power to delete names from the Judges list, or otherwise revise as seems appropriate. Any two paid up members (see rule 11) may propose and second a name for the following Judges list and the said name will be placed before the Committee for their consideration.

A1 LIST

For persons who have been previously approved by the Kennel Club to award challenge certificates in Boston Terriers and have the support of the breed Club

 

A2 LIST

Forum persons who fulfil all the requirements for the A3 list and who have been assessed in accordance with the Kennel Club's requirements and accepted by the Kennel Club for inclusion on the A2 list and have the support of the breed club.

 

A3 LIST

Breed Specialist for persons who have a minimum of 7 years judging experience, to have judged a minimum of 35 classes or supported    110 dogs(KC Policy 2014) including one Boston Terrier Breed Club Open Show or 3 supported entry shows plus, 7 open shows. A Ch show appointment without challenge certificates will count as the equivalent of a supported entry show, to have bred and/or owned a minimum of 3 dogs when they obtained their first entry in the Kennel Club Stud Book (save exceptional circumstances)(KC Policy), to have stewarded over a minimum of 12 days at shows.

 

To have attended a seminar given by a Kennel Club Accredited Trainer and passed the relevant examination on Kennel Club Regulations and Judging Procedures,(KC Policy as of 1/7/2001)

 

To have attended a seminar given by a Kennel Club Accredited Trainer on confirmation and movement (KC Policy as of 1/7/2001)

 

To have attended at least one breed specific seminar run in accordance with the relevant KC Code of Best Practice and passed an examination and/or assessment where applicable (KC Policy as of 1/7/2001)

 

To have attended a "Hands-on Assessment” conducted by a Kennel Club Accredited Trainer and passed the assessment (KC Policy as of 1/7/2005)

 

To have attended a confirmation of Movement "Hands-on Assessment” conducted by a Kennel Club Accredited Trainer and passed the assessment (KC Policy as of 1/7/2007)

 

Non-Breed Specialists:[i]

 

For persons who have a minimum of 7 years judging experience in any one breed (KC Policy). This should include 5 years in Boston Terriers. To have judged a minimum of 35 classes and 50 dogs including a breed show or 2 supported entry shows plus 7 open shows. A CH. show appointment without challenge certificates to count as equivalent of a supported entry show. Individuals must have given challenge certificates in another breed (KC Policy) to have attended a breed seminar.

 

B LIST

 

Breed Specialist: For those persons who have owned and exhibited the Boston Terrier for a minimum of 4 yrs, To have Judged 12 breed classes and 20 dogs. To have attended one seminar on the breed, To have stewarding experience. To have been on the Clubs C list for a minimum of 1 yr.   OR

For persons already on the Clubs C list and who have attended a special seminar (run by the Northern Boston Terrier Club of England) and passed the assessment.

 

Non-Breed Specialist: For persons who have 5yrs judging experience in any one breed, to have judged 12 breed classes and 20 dogs, To have attended one seminar, to have stewarding experience. OR

For persons already on the Clubs C List and who have attended a special seminar (run by the Northern Boston Terrier Club of England) and passed the assessment.

C LIST

 

For aspirant judges who have shown an interest in the breed, have attended a breed seminar and breed Club functions.

 

ALL PROSPECTIVE JUDGES MUST HAVE THE BREED CLUB SUPPORT

 

  1. The Committee shall from time to time make, repeal and amend all such bye-laws and regulations (not being inconsistent with these rules) as they shall think experient for the internal management and well being of the Club. All bye-laws and regulations made by the committee under this rule shall be binding upon members until repealed by the committee, or set aside by a resolution of a General Meeting of the Club.

 

ANNUAL RETURNS TO THE KENNEL CLUB

 

32a The officers acknowledge that during the month of January each year Maintenance of Title fees will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31 st July each Year, other returns, as stipulated in Kennel Club Regulations for the registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club.

 

The officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.

 

GENERAL MEETING OF MEMBERS

 

  1. The Annual General Meeting of the Club, shall unless otherwise determined by the ordinary members by postal ballot held by a firm of Chartered Accountants, with two thirds majority in favour, be held early in March of each year at such time and place in Northern England (below the Scottish Border but above Leicester) as shall be fixed by the committee for the following purposes:

To receive from the Committee a report, balance sheet and statement of accounts for the preceding year.

 

  • To receive the result of the ballot for the Club Committee.

 

  • To decide on any resolution which may be duly submitted to the meeting as hereinafter provided.

 

  1. Any member desirous of moving any resolution at the Annual General Meeting shall give notice thereof in writing to the Secretary not less than four weeks before that date of such meeting.

 

The Committee may at any time for any special purpose call a special General Meeting and they shall do so forthwith upon requisition in writing of any 15 members stating the purpose for which the meeting is required.

  1. Fourteen days at least before the Annual General Meeting or Special General Meeting a notice of such meeting and of the business to be transacted thereat, and Balance Sheet is posted to every Ordinary Member and no business other than that of which the notice has been given shall be brought forward at such meeting.

 

  1. At all General Meetings of the Club, the Chairman or Vice-Chairman or in their absence a member selected by the members shall take over the chair. Every ordinary member present shall be entitled to ONE vote upon every resolution (see rule 11) and in case of an equality of votes the Chairman shall have the casting vote.

 

  1. The quorum of all General Meetings shall be as follows:- for motions proposing any repeal, addition to, or amendment of rule 15; for repeal of any bye-laws 15; for motions relating to the expulsion of any member 20; for all other business 7.

 

  1. No amendment (other than a motion for adjournment) shall be moved to any resolution proposed at any Annual or Special General Meeting unless written notice thereof shall have been sent to the Secretary not less than seven days previous to the meeting.

 

ACCOUNTS OF THE CLUB

 

  1. The financial year of the Club shall end on the 31 st day of December in each year, to which day the accounts of the Club shall be balanced.

 

  1. The accounts of the Club shall as soon as practicable after the end of the financial year be audited by a professional Chartered Accountant, who shall be appointed by the committee, and who shall not be a member of the Club. A vacancy occurring in the office of auditor during the year shall be filled by the committee.

 

  1. Every member of the Club shall from time to time communicate to the Hon. Secretary his/her address and all notices posted to such address shall be considered as having duly given on the day following the date of posting.

 

 

(a) The Club shall empower the cup steward to insure all cups and trophies through a firm of jewellers or insurance company appointed by the committee and a valuation of cups and trophies to be carried out every 5 years.

 

(b) The cups shall be offered for competition at shows at the discretion of the committee or the sub-committee appointed for the purpose as donors stipulate at the time of presentation. All cups must be accompanied by deed of gift.

 

(c) Cups on offer at the show are to be returned to the cup steward in time for the next show

The cups may be engraved by the winner of the trophy. The cost of engraving is paid by the exhibitor winning the cup or trophy.

 

(e) All cups and trophies offered for competition by the Club shall be the sole property of the Club. The donor shall have no rights to with draw the trophy or modify the conditions of the award, except in so far as this is provided for in the Deed of Gift.

 

INTERPRETATION AND ALTERATION OF RULES ETC

 

  1. The Northern Boston Terrier Club of England shall recognise the Kennel Club as the final Court of Appeal in any matter of dispute, The Northern Boston Terrier Club of England shall not join any federation of Clubs or Societies.

 

  1. These rules may be added to repealed or amended by resolution at any Annual or Special General Meeting provided that no such resolution shall be deemed to have been passed unless it be carried by a majority of at least two thirds of the Ordinary Members voting thereon.

 

WINDING UP

 

  1. If at any General Meeting a resolution for the dissolution of the Club shall be passed by a majority of two thirds of the Ordinary Members present and voting thereon the Committee shall thereupon, or at a future date as shall be specified in such resolution, proceed to realise the property of the Club and after the discharge of all liabilities shall dispose of the Club Funds, Cups etc., in such manner as in consultation with the Kennel Club, it shall be determine.

 

 

 

Northern Boston Terrier Club of England - General Code of Ethics

 

All members of the Northern Boston Terrier Club of England undertake to abide by its General Code of Ethics.

 

Club Members:

 

1.Will properly house, feed, water and exercise all dogs under their care and arrange appropriate veterinary attention if and when required.

 

  1. Will agree without reservation that any veterinary surgeon performing an operation on any of their dogs which alters the natural confirmation of the animal or who carries out a caesarean section on a bitch, may report such operation to the Kennel Club.

 

3.Will agree that no healthy puppy be culled. Puppies which may not conform to the breed standard should be placed in suitable homes.

 

  1. Will abide with all aspects of the animal welfare act.

 

  1. Will not create demand for, nor supply puppies that have been docked illegally.

 

  1. Will agree not to breed from a dog or bitch which could be in anyway harmful to the dog or to the breed.

 

  1. Will not allow any of their dogs to roam at large or to cause a nuisance to neighbours or those carrying out official duties.

 

  1. Will ensure their dogs wear properly tagged collars and will be kept leashed or under effective control when away from home.

 

  1. Will clean up after their dogs in public places or anywhere their dogs are being exhibited.

 

  1. Will only sell dogs where there is reasonable expectation of a happy and healthy life and will help with re-homing of a dog if the initial circumstances change.

 

  1. Will Supply written details of all dietary requirements and give guidance concerning responsible ownership when placing dogs in a new home.

 

12.Will ensure all relevant Kennel Club documents are provided to the new owner when selling or transferring a dog, and will agree in writing to forward any relevant documents at earliest opportunity, if not immediately available.

 

  1. Will not sell any dog to commercial dog wholesalers, retail pet dealers or directly or indirectly allow dogs to be given as a prize or donation in a competition of any kind. Will not sell by sale or auction Kennel Club registration certificates as stand alone items (not accompanying a dog).

 

  1. Will not knowingly misrepresent the characteristics of the breed or falsely advertise dogs nor mislead any person regarding the health or quality of the dog.

 

15.Stud dog owners should have due consideration for the health and welfare of the breed.

 

(a).The stud dog owner must ensure that there are valid reasons for any bitch being mated and determine, as far as possible, that the owners of the bitch can whelp and care for the puppies.

(b) Commercial consideration must not be a reason for providing

services.

 

  1. No dog with physical or hereditary defect known to be detrimental to the breed should be used in a breeding programme. Controlled breeding programmes now in existence or to be introduced, should follow British Veterinary Association/Kennel Club guidelines from individual Boston Terrier Clubs.

 

Breach of these provisions may result in expulsion from the Club Membership, and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate.

 

Updated September 2018